DataPilot Cell Phone Sync Software

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Overview | Installation | Features | Troubleshooting | Support

DataPilot Features - Phone Book Manager

Click on a link for detailed information and screenshots.

Phone Book Manager

Internet Data Connect

Ringtone Composer

SMS Manager

Image Editor

Calendar

Open Phone Book Manager
Through the DataPilot phone book screen, you will be able to transfer phone numbers to and from your phone, save your numbers in your PC, and combine numbers from other contact management software (Outlook, Outlook Express, and Palm)

Click on the DataPilot Icon to execute DataPilot software
Open DataPilot

Click the [Phone Book Manager] button on the virtual phone. This will open the DataPilot Phone Book Manager window.

Reading from the Mobile Phone
This will take you step by step to retrieve contacts from your mobile Phone. Verify that your settings are properly set. At the bottom right corner of the phonebook it displays the phone model that is currently set for (it also displays whether your phone is connected).

The image at the left was taken after setting the communication settings on the Menu Bar: Communication> communication settings.

There are two ways to start reading from your mobile phone.
Click on the [Read All] button on the Menu Bar or click on the Menu Bar: Communication> Read All.

The Read All dialog box will appear.
Click on [OK], all of your phone data will start to transfer from your mobile phone into a DataPilot phone book management screen. The DataPilot software generates a screen similar to the image shown below.
Note: DataPilot formats the data for each specific phone; if the phone does not support a type of data, it will place the information in red. Any information in red will not be transfer to the mobile phone.
Phone book

Writing to the Mobile Phone
After you have entered or imported your data, you are ready to write it back to your mobile phone.

Verify that your settings are properly set. At the bottom right corner of the phonebook it displays the phone model that is currently set for (it also displays whether your phone is connected).

The image at the right was taken after setting the communication settings on the Menu Bar: Communication communication settings.

Write All
Click on the [Write All] button on the Tool Bar or click on the Menu Bar: Communication> Write All.

The Write All dialog box will appear
Click on [OK], and all of your data will start transferring to your mobile phone

Note: Once Write All is executed, all of the data that is currently stored in the mobile phone will be replaced with the new data. In addition, if the operation is canceled or a communication error occurs, the data will not be written properly. If the data transfer starts and there is no data to be written in the active list window, [Delete All] is executed. Some mobile phone will refresh themselves by restarting. This is perfectly normal. If the data in the active list window is not formatted for your mobile phone that is currently connected, the Data Conversion dialog box will appear and will prompt data conversion. After the conversion, make sure the data is correct and execute [Write All] again.

Selective Write
Selective Write was created for the specific purpose of writing part of the phonebook to the mobile phone (Not supported by all the phones).

This features will be a time Saver if your mobile phone holds 1000 entries and you have 50 contacts to transfer to your mobile phone. If you select the Write All function, it will replace each of the 1000 entries with the new data. Unlike Write All function, the Selective Write will only transfer the contacts you select and therefore it will only have to write 50 contacts rather than 1000 contacts.

The proper way to use the Selective Write:
Click on the Menu Bar: Communication> Read All.
Add or Edit the contacts of your phonebook. Select the contacts you created or edited. Click on the Menu Bar: Communication> Selective Write. Once Selective Write is executed, only the data that you have selected will be stored in your mobile phone. In addition, if the operation is canceled or a communication error occurs, the data will not be written properly.

Note: DataPilot formats the data for each specific phone; if the phone does not support a type of data, it will place the information in red. Any information in red will not be transfer to the mobile phone.

Import Address Book
Microsoft Outlook 97, 98 and 2000
Microsoft Outlook Express 97, 98 and 2000

For MS Outlook:
On the Menu Bar, click:
File> Import Address Book> MS Outlook

This will open Import from Dialog Box. Here you will select folders and/or distribution list by clicking on the check box. Selected folders and/or distribution list are indicated by a check mark. Click on [OK].

For MS Outlook Express:
On the Menu Bar, click:
File> Import Address Book> MS Outlook Express

This will open the “Select the group to sync” Dialog Box. Here you will select which group to import contacts by clicking on the check box. Selected groups are indicated by a check mark. Click on [OK].

For Palm Desktop:
On the Menu Bar, click:
File> Import Address Book> Palm Desktop

The Select Import Method dialog box appears. This allows customer to select one number per name or multiple number per name, this depends on the phone model.

After Selecting the import method it will open the “Select Palm User” Dialog Box. Here you will select which User's contacts you want to import from. Selected the user and Click on [OK].

The import records are placed in a new phone book window when the transfer is completed.

Import Maximum of Six Numbers
If your phone supports multiple numbers per name and you selected “Import a maximum of six phone numbers per contact” then the read data will be displayed in a new list window in the DataPilot Phonebook with one name and three numbers.

Import One Number Per Contact
If your phone does not support multiple numbers per name and you selected “Import a maximum of six phone numbers per contact” then the read data will be displayed in a new list window in the DataPilot Phonebook with one name and three numbers. The data for Phone2 and phone3 will be in red. DataPilot displays text in red when the phone does not support data.

For example, to the left we have DataPilot set to a setting of Motorola V60 Series. This phone does not support multiple numbers per contact/name. Therefore, phone2 and phone3 data will be in red.

Customers with this problem need to "Import one number per contact". The read data will be displayed in a new list window in the DataPilot Phonebook with one name per number.

Importing Address Book (Drag & Drop / Copy & Paste)
DataPilot Phonebook will allow you to Drag & Drop from most of your contact management programs such as: Microsoft Outlook and Outlook Express.
Note: Some contact management programs need to be in a specific view to Drag and Drop.

The advantage of drag and drop is if you change one contact or two, you no longer need to import the complete list, you can simply drag and drop the selected contacts to DataPilot.

Launch DataPilot and Click on the [Phone Book Manager] button. This will open the DataPilot Phonebook.
Launch Outlook and select contacts
On the menu bar in Outlook, go to View Current View Address cards
Select the contacts you need (you can select all your contacts by going to Edit Select All).
Note: At least one contact needs to have one phone number for it to transfer the information
Now, you have the option to drag to DataPilot or to copy and paste

Drag and drop
Make sure that your are able to see both Outlook and DataPilot windows. Click and hold on one of the contacts, then drag and release onto DataPilot

Copy and Paste
Once the data is selected, go on the Menu bar to Edit Copy; go to DataPilot and click on Menu bar Edit Paste

Exporting Address Book
Microsoft Outlook 97, 98 and 2000
Microsoft Outlook Express 97, 98 and 2000

For MS Outlook:
On the Menu Bar, click: File> Export> Address Book> MS Outlook

This will open Export to Outlook Dialog Box. Here you will select the folder by clicking on it, and Click on [OK] begin the export.

Add Folder [button] allows you to create a new folder in your Outlook contacts.
The Advanced [button] is an Option that allows you to determine how to integrate your contact back to Outlook.

For MS Outlook Express:
On the Menu Bar, click: File> Export> Address Book> MS Outlook Express

This will open the “Select the group to sync” Dialog Box. Here you will select which group to export your contacts. Simply click on one of groups (indicated by a check mark) and Click on [OK] to start the transfer.

New Group [button] allows you to create a new folder in your Outlook Express contacts.

Merging Address Books
Merging two phoneooks files in DataPilot is ideal when you want to merge all your Data (mobile phone, Outlook, Outlook Express, Palm, or new entries). Open the two files that you will be merging or comparing. To View current active phone books go on the Menu bar to: Window> Tile Horizontally.

Merging two files:
Select the contacts you need (you can select all your contacts by going to Edit Select All). Now, you have the option to drag to DataPilot or to copy and paste.

Drag and drop
Make sure that your are able to see both DataPilot windows. Click and hold on one of the contacts, then drag and release onto the other DataPilot window.

Copy and Paste
Once the data is selected, go on the Menu bar to Edit Copy; and go to other DataPilot window and click on Menu bar.
Edit Paste
For more than two files, follow the same procedure.

Open File
There is two ways to Open an existing phonebook:
Click on the [Open] button on the Tool Bar or click on the Menu Bar: File> Open.

The standard File Open dialog box for Windows will appear. Select the folder or file name, and then click on [Open]. The read data will be displayed in a new list window.
Open File

These are the files that DataPilot is able to read:
DataPilot File (*.dpb) If the selected file is saved with a password, a Password dialog box appears. Enter the password and then click on [OK].
Old DataPilot File (*.kkv, *.dpb) This will allow you to open older DataPilot files.
Text File (*.txt; *.csv) A Text/CSV Wizard dialog box will appear. Select the separation type and assign name, phone number, E-mail, and memo, and then click on [OK].

Note: Starting from DataPilot version 3.0, the save file format has changed from the previous *.dpb and *.kkv formats to a new .dpb format. If you have saved files from previous version of .dpb or .kkv format, you can access them by selecting [Old DataPilot File (*.kkv, *.dpb)] from the File type drop list that appears in the File Open dialog box. DataPilot will ask to convert the file when you decide to Write All the data to your mobile phone.

Add Contacts
There is two ways to add contacts:
Click on the [Add] button on the Tool Bar or click on the Menu Bar: File> Add.

Add Data dialog box will appear. Set each category, then click on [OK]. To add new data items in succession, click on [Add].

Edit Contacts
To edit any of your data you simply, double click on the contact you want to change or select the contact and press 'enter' Key on your keyboard.

The Edit window will appear. Simply edit the information and press OK [button] to accept changes.

Note: DataPilot formats the data for each specific phone; if the phone does not support a type of data, it will place the information in red. Any information in red will not be transfer to the mobile phone.

Save
There is two ways to save contacts:
Click on the [Save] button on the Tool Bar or click on the Menu Bar: File> Save.
Save

Save As dialog box will appear. Specify the destination. Name your file and then click on [OK].

Note: If has been saved before, it will over write the existing file on the disk.

Transferring Phonebook Data From One Phone To Another

Step 1

Plug in the new cable and Mobile Phone (#1).
Click on the Menu Bar: Communication> Communication Setting
The Communication Setting dialog box will appear.
Select the appropriate phone model number from the list box for Mobile Phone (#2).
Select the port that will be used for communication with the mobile phone from the list box. When [Auto
Configuration] is selected, the port will be automatically detected.
Click the [OK] button. If DataPilot detects the phone successfully, it will not display any errors.

Step 2

Read from the Mobile Phone (#1).
Communication> Read All
Unplug the cable from your system.

Step 3

Plug in the new cable and Mobile Phone (#2).
Click on the Menu Bar: Communication> Communication Setting
The Communication Setting dialog box will appear.
Select the appropriate phone model number from the list box for Mobile Phone (#2).
Select the port that will be used for communication with the mobile phone from the list box. When [Auto
Configuration] is selected, the port will be automatically detected.
Click the [OK] button. If DataPilot detects the phone successfully, it will not display any errors.

Step 4

Write to the Mobile Phone (#2)
Communication> Write All


Toolbar
	[New] button Creates a new list window.
	[Open] button Opens an existing DataPilot Phone Book file.
	[Save] button Saves files to your computer. It saves the data in the active list window over the existing file on the disk. If the data is new and has not been saved, it will perform a [Save As.]
	[Add] button Adds new data to the active list window. Add Data dialog box will appear. Set each category, then click on [OK]. To add new data items in succession, click on [Add].
	[Find] button Searches the data in the active list window for the specified keyword. The Find dialog box will appear. Specify the search objective and the keyword you wish to Find, and then click on [Find and Close]. To continue your search, click on [Find]. The result will be displayed in the [Search Result] tab.
	[Cut] button Cuts the selected data in the active list window. Multiple items can be selected at once. The data that has been cut will be removed from the list window and stored on the clipboard.
	[Copy] button Copies the selected data in the active list window. Multiple items can be selected at once. The copied data is stored on the clipboard.
	[Paste] button Pastes the cut or copied data in the active list window.
	[Undo] button Cancels the previous operation performed in the active list window.
	[Redo] button Cancels the immediate undo action performed in the active list window.
	[Read All] button Reads phone data from your mobile phone. The Read All dialog box will appear. Click on [OK]. The data transfer will start. The read data will be displayed in the new list window. Note: If the operation is canceled or a communication error occurs, the data will not be read properly.
	[Write All] button Writes phone data back to your mobile phone. The Write All dialog box will appear. Click on [OK]. When [OK] is clicked, if the data in the active list window is not created for the mobile phone that is currently connected, the Data Conversion dialog box will appear and will prompt data conversion. After the conversion, make sure the data is correct and execute [Write All] again. The data transfer will start. However, if there is no data to be written in the active list window, [Delete All] is executed. Note: 1. Please make sure that your phone model is shown on the status bar (bottom right hand corner). 2. Once Write All is executed, all of the data that is currently stored in the mobile phone will be erased and replaced with the new data. In addition, if the operation is canceled or a communication error occurs, the data will not be written properly. If this occurs, all of the data in the mobile phone might get erased.